1.What is Microsoft Windows SharePoint Services? How is it related
to Microsoft Office SharePoint Server 2007?
Windows SharePoint Services is the solution that enables you to
create Web sites for information sharing and document collaboration. Windows
SharePoint Services — a key piece of the information worker infrastructure
delivered in Microsoft Windows Server 2003 — provides additional functionality
to the Microsoft Office system and other desktop applications, and it serves as
a platform for application development.
Office SharePoint Server 2007 builds on top of Windows SharePoint
Services 3.0 to provide additional capabilities including collaboration,
portal, search, enterprise content management, business process and forms, and
business intelligence
2.What is a document library?
A document library is where you upload your core documents. They
consist of a row and column view with links to the documents. When the document
is updated so is the link on your site. You can also track metadata on your
documents. Metadata would consist of document properties.
3.What is a meeting workspace?
A meeting workspace is a place to store information, attendees,
and tasks related to a specific meeting.
4.What is a document workspace?
Document workspaces consist of information surrounding a single or
multiple documents.
5.What is a web part?
Web parts consist of xml queries to full SharePoint lists or
document libraries. You can also develop your own web parts and web part pages.
6.What is the difference between a document library and a form
library?
Document libraries consist of your core documents. An example
would be a word document, excel, powerpoint, visio, pdf, etc… Form libraries
consist of XML forms.
7.What is a web part zone?
Web part zones are what your web parts reside in and help categorize your web parts when designing a page.
8.How is security managed in SharePoint?
Security can be handled at the machine, domain, or SharePoint level.
9.How are web parts developed?
Web parts are developed in Visual Studio .Net. VS.Net offers many web part and page templates and can also be downloaded from the Microsoft site.
10.What is a site definition?
It’s a method for providing prepackaged site and list content.
11.What is a template?
A template is a pre-defined set of functions or settings that can be used over time. There are many templates within SharePoint, Site Templates, Document Templates, Document Library and List Templates.
12.How do you install web parts?
Web Parts should be distributed as a .CAB (cabinet) file using the MSI Installer.
13.What is CAML?
Stands for Collaborative Application Markup Language and is an XML-based language that is used in Microsoft Windows SharePoint Services to define sites and lists, including, for example, fields, views, or forms, but CAML is also used to define tables in the Windows SharePoint Services database during site provisioning.
14.What is a DWP?
The file extension of a web part.
15.What is the GAC?
Global Assembly Cache folder on the server hosting SharePoint. You place your assemblies there for web parts and services.
16.What are the differences between web part page gallery, site gallery, virtual server gallery and online gallery?
Web Part Page Gallery is the default gallery that comes installed with SharePoint. Site Gallery is specific to one site. Virtual Server gallery is specific to that virtual server and online gallery are downloadable web parts from Microsoft.
17.What is the difference between a site and a web?
The pages in a Web site generally cover one or more topics and are interconnected through hyperlinks. Most Web sites have a home page as their starting point. While a Web is simply a blank site with SharePoint functionality built in; meaning you have to create the site from the ground up.
18.What are the main benefits of Office SharePoint Server 2007?
Office SharePoint Server 2007 provides a single integrated platform to manage intranet, extranet, and Internet applications across the enterprise.
* Business users gain greater control over the storage, security, distribution, and management of their electronic content, with tools that are easy to use and tightly integrated into familiar, everyday applications.
* Organizations can accelerate shared business processes with customers and partners across organizational boundaries using InfoPath Forms Services–driven solutions.
* Information workers can find information and people efficiently and easily through the facilitated information-sharing functionality and simplified content publishing. In addition, access to back-end data is achieved easily through a browser, and views into this data can be personalized.
* Administrators have powerful tools at their fingertips that ease deployment, management, and system administration, so they can spend more time on strategic tasks.
* Developers have a rich platform to build a new class of applications, called Office Business Applications that combine powerful developer functionality with the flexibility and ease of deployment of Office SharePoint Server 2007. Through the use of out-of-the-box application services, developers can build richer applications with less code.
19.What is the difference between Microsoft Office SharePoint Server 2007 for Internet sites and Microsoft Office SharePoint Server 2007?
Microsoft Office SharePoint Server 2007 for Internet sites and Microsoft Office SharePoint Server 2007 have identical feature functionality. While the feature functionality is similar, the usage rights are different.
If you are creating an Internet, or Extranet, facing website, it is recommended that you use Microsoft Office SharePoint Server 2007 for Internet sites which does not require the purchase client access licenses. Websites hosted using an “Internet sites” edition can only be used for Internet facing websites and all content, information, and applications must be accessible to non-employees. Websites hosted using an “Internet sites” edition cannot be accessed by employees creating, sharing, or collaborating on content which is solely for internal use only, such as an Intranet Portal scenario. See the previous section on licensing for more information on the usage scenarios.
What suites of the 2007 Microsoft Office system work with Office SharePoint Server 2007?
Office Outlook 2007 provides bidirectional offline synchronization with SharePoint document libraries, discussion groups, contacts, calendars, and tasks.
Microsoft Office Groove 2007, included as part of Microsoft Office Enterprise 2007, will enable bidirectional offline synchronization with SharePoint document libraries.
Features such as the document panel and the ability to publish to Excel Services will only be enabled when using Microsoft Office Professional Plus 2007or Office Enterprise 2007.
Excel Services will only work with documents saved in the new Office Excel 2007 file format (XLSX).
20.How do I invite users to join a Windows SharePoint Services Site? Is the site secure?
SharePoint-based Web sites can be password-protected to restrict access to registered users, who are invited to join via e-mail. In addition, the site administrator can restrict certain members' roles by assigning different permission levels to view post and edit.
21.Can I post any kind of document?
You can post documents in many formats, including .pdf, .htm and .doc. In addition, if you are using Microsoft Office XP, you can save documents directly to your Windows SharePoint Services site.
22.Can I download information directly from a SharePoint site to a personal digital assistant (PDA)?
No you cannot. However, you can exchange contact information lists with Microsoft Outlook.
23.How long does it take to set up the initial team Web site?
It only takes a few minutes to create a complete Web site. Preformatted forms let you and your team members contribute to the site by filling out lists. Standard forms include announcements, events, contacts, tasks, surveys, discussions and links.
24.Can I create custom templates?
Yes you can. You can have templates for business plans, doctor's office, lawyer's office etc.
25.How can I make my site public? By default, all sites are created private.
If you want your site to be a public Web site, enable anonymous access for the entire site. Then you can give out your URL to anybody in your business card, e-mail or any other marketing material. The URL for your Web site will be:
http:// sitename.com
Hence, please take special care to name your site.
These Web sites are ideal for information and knowledge intensive sites and/or sites where you need to have shared Web workspace.
Remember: Under each parent Web site, you can create up to 10 sub-sites each with unique permissions, settings and security rights.
26.How do I make my site non-restricted?
If you want your site to have anonymous access enabled (i.e., you want to treat it like any site on the Internet that does not ask you to provide a user name and password to see the content of the site), follow these simple steps:
# Login as an administrator
# Click on site settings
# Click on Go to Site Administration
# Click on Manage anonymous access
# Choose one of the three conditions on What Anonymous users can access:
** Entire Web site
** Lists and libraries
** Nothing
Default condition is nothing; your site has restricted access. The default conditions allow you to create a secure site for your Web site.
27.What are picture libraries?
Picture libraries allow you to access a photo album and view it as a slide sHow or thumbnails or a film strip. You can have separate folder for each event, category, etc
Web part zones are what your web parts reside in and help categorize your web parts when designing a page.
8.How is security managed in SharePoint?
Security can be handled at the machine, domain, or SharePoint level.
9.How are web parts developed?
Web parts are developed in Visual Studio .Net. VS.Net offers many web part and page templates and can also be downloaded from the Microsoft site.
10.What is a site definition?
It’s a method for providing prepackaged site and list content.
11.What is a template?
A template is a pre-defined set of functions or settings that can be used over time. There are many templates within SharePoint, Site Templates, Document Templates, Document Library and List Templates.
12.How do you install web parts?
Web Parts should be distributed as a .CAB (cabinet) file using the MSI Installer.
13.What is CAML?
Stands for Collaborative Application Markup Language and is an XML-based language that is used in Microsoft Windows SharePoint Services to define sites and lists, including, for example, fields, views, or forms, but CAML is also used to define tables in the Windows SharePoint Services database during site provisioning.
14.What is a DWP?
The file extension of a web part.
15.What is the GAC?
Global Assembly Cache folder on the server hosting SharePoint. You place your assemblies there for web parts and services.
16.What are the differences between web part page gallery, site gallery, virtual server gallery and online gallery?
Web Part Page Gallery is the default gallery that comes installed with SharePoint. Site Gallery is specific to one site. Virtual Server gallery is specific to that virtual server and online gallery are downloadable web parts from Microsoft.
17.What is the difference between a site and a web?
The pages in a Web site generally cover one or more topics and are interconnected through hyperlinks. Most Web sites have a home page as their starting point. While a Web is simply a blank site with SharePoint functionality built in; meaning you have to create the site from the ground up.
18.What are the main benefits of Office SharePoint Server 2007?
Office SharePoint Server 2007 provides a single integrated platform to manage intranet, extranet, and Internet applications across the enterprise.
* Business users gain greater control over the storage, security, distribution, and management of their electronic content, with tools that are easy to use and tightly integrated into familiar, everyday applications.
* Organizations can accelerate shared business processes with customers and partners across organizational boundaries using InfoPath Forms Services–driven solutions.
* Information workers can find information and people efficiently and easily through the facilitated information-sharing functionality and simplified content publishing. In addition, access to back-end data is achieved easily through a browser, and views into this data can be personalized.
* Administrators have powerful tools at their fingertips that ease deployment, management, and system administration, so they can spend more time on strategic tasks.
* Developers have a rich platform to build a new class of applications, called Office Business Applications that combine powerful developer functionality with the flexibility and ease of deployment of Office SharePoint Server 2007. Through the use of out-of-the-box application services, developers can build richer applications with less code.
19.What is the difference between Microsoft Office SharePoint Server 2007 for Internet sites and Microsoft Office SharePoint Server 2007?
Microsoft Office SharePoint Server 2007 for Internet sites and Microsoft Office SharePoint Server 2007 have identical feature functionality. While the feature functionality is similar, the usage rights are different.
If you are creating an Internet, or Extranet, facing website, it is recommended that you use Microsoft Office SharePoint Server 2007 for Internet sites which does not require the purchase client access licenses. Websites hosted using an “Internet sites” edition can only be used for Internet facing websites and all content, information, and applications must be accessible to non-employees. Websites hosted using an “Internet sites” edition cannot be accessed by employees creating, sharing, or collaborating on content which is solely for internal use only, such as an Intranet Portal scenario. See the previous section on licensing for more information on the usage scenarios.
What suites of the 2007 Microsoft Office system work with Office SharePoint Server 2007?
Office Outlook 2007 provides bidirectional offline synchronization with SharePoint document libraries, discussion groups, contacts, calendars, and tasks.
Microsoft Office Groove 2007, included as part of Microsoft Office Enterprise 2007, will enable bidirectional offline synchronization with SharePoint document libraries.
Features such as the document panel and the ability to publish to Excel Services will only be enabled when using Microsoft Office Professional Plus 2007or Office Enterprise 2007.
Excel Services will only work with documents saved in the new Office Excel 2007 file format (XLSX).
20.How do I invite users to join a Windows SharePoint Services Site? Is the site secure?
SharePoint-based Web sites can be password-protected to restrict access to registered users, who are invited to join via e-mail. In addition, the site administrator can restrict certain members' roles by assigning different permission levels to view post and edit.
21.Can I post any kind of document?
You can post documents in many formats, including .pdf, .htm and .doc. In addition, if you are using Microsoft Office XP, you can save documents directly to your Windows SharePoint Services site.
22.Can I download information directly from a SharePoint site to a personal digital assistant (PDA)?
No you cannot. However, you can exchange contact information lists with Microsoft Outlook.
23.How long does it take to set up the initial team Web site?
It only takes a few minutes to create a complete Web site. Preformatted forms let you and your team members contribute to the site by filling out lists. Standard forms include announcements, events, contacts, tasks, surveys, discussions and links.
24.Can I create custom templates?
Yes you can. You can have templates for business plans, doctor's office, lawyer's office etc.
25.How can I make my site public? By default, all sites are created private.
If you want your site to be a public Web site, enable anonymous access for the entire site. Then you can give out your URL to anybody in your business card, e-mail or any other marketing material. The URL for your Web site will be:
http:// sitename.com
Hence, please take special care to name your site.
These Web sites are ideal for information and knowledge intensive sites and/or sites where you need to have shared Web workspace.
Remember: Under each parent Web site, you can create up to 10 sub-sites each with unique permissions, settings and security rights.
26.How do I make my site non-restricted?
If you want your site to have anonymous access enabled (i.e., you want to treat it like any site on the Internet that does not ask you to provide a user name and password to see the content of the site), follow these simple steps:
# Login as an administrator
# Click on site settings
# Click on Go to Site Administration
# Click on Manage anonymous access
# Choose one of the three conditions on What Anonymous users can access:
** Entire Web site
** Lists and libraries
** Nothing
Default condition is nothing; your site has restricted access. The default conditions allow you to create a secure site for your Web site.
27.What are picture libraries?
Picture libraries allow you to access a photo album and view it as a slide sHow or thumbnails or a film strip. You can have separate folder for each event, category, etc
* No hardware investment, i.e. lower costs
* No software to download - ready to start from the word go
* No IT resources - Anyone who has used a Web program like Hotmail can use it
* Faster deployment
29.Can I ask users outside of my organization to participate in my Windows SharePoint Services site?
Yes. You can manage this process using the Administration Site Settings. Simply add users via their e-mail alias and assign permissions such as Reader or Contributor.
30.Are there any IT requirements or downloads required to set up my SharePoint site?
No. You do not need to download any code or plan for any IT support. Simply complete the on-line signup process and provide us your current and correct email address. Once you have successfully signed up and your site has been provisioned, we will send a confirmation to the email address you provided.
I am located outside of the United States. Are there any restrictions or requirements for accessing the Windows SharePoint Services?
No. There are no system or bandwidth limitations for international trial users. Additionally language packs have been installed which allow users to set up sub-webs in languages other than English. These include: Arabic, Danish, Dutch, Finnish, French, German, Hebrew, Italian, Japanese, Polish, Portuguese (Brazilian), Spanish and Swedish.
31.Are there any browser recommendations?
Yes. Microsoft recommends using the following browsers for viewing and editing Windows SharePoint Services sites: Microsoft Internet Explorer 5.01 with Service Pack 2, Microsoft Internet Explorer 5.5 with Service Pack 2, Internet Explorer 6, Netscape Navigator 6.2 or later.
32.What security levels are assigned to users?
Security levels are assigned by the administrator who is adding the user. There are four levels by default and additional levels can be composed as necessary.
* Reader - Has read-only access to the Web site.
* Contributor - Can add content to existing document libraries and lists.
* Web Designer - Can create lists and document libraries and customize pages in the Web site.
* Administrator - Has full control of the Web site.
33.How secure are Windows SharePoint Services sites hosted by Microsoft?
Microsoft Windows SharePoint Services Technical security measures provide firewall protection, intrusion detection, and web-publishing rules. The Microsoft operation center team tests and deploys software updates in order to maintain the highest level of security and software reliability. Software hot-fixes and service packs are tested and deployed based on their priority and level of risk. Security related hot-fixes are rapidly deployed into the environment to address current threats. A comprehensive software validation activity ensures software stability through regression testing prior to deployment.
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34.what is the difference between an Internet and an intranet site?
An internet site is a normal site that anyone on the internet can access (e.g., www.msn.com, www.microsoft.com, etc.). You can set up a site for your company that can be accessed by anyone without any user name and password.
An intranet (or internal network), though hosted on the Web, can only be accessed by people who are members of the network. They need to have a login and password that was assigned to them when they were added to the site by the site administrator.
35.What is a workspace?
A site or workspace is when you want a new place for collaborating on Web pages, lists and document libraries. For example, you might create a site to manage a new team or project, collaborate on a document or prepare for a meeting.
36.What are the various kinds of roles the users can have?
A user can be assigned one of the following roles
* Reader - Has read-only access to the Web site.
* Contributor - Can add content to existing document libraries and lists.
* Web Designer - Can create lists and document libraries and customize pages in the Web site.
* Administrator - Has full control of the Web site.
37.Can more than one person use the same login?
If the users sharing that login will have the same permissions and there is no fear of them sharing a password, then yes. Otherwise, this is discouraged.
38.How customizable is the user-to-user access?
User permissions apply to an entire Web, not to documents themselves. However, you can have additional sub webs that can optionally have their own permissions. Each user can be given any of four default roles. Additional roles can be defined by the administrator.
39.Can each user have access to their own calendar?
Yes there are two ways to do this,
* by creating a calendar for each user, or
* by creating a calendar with a view for each user
40.How many files can I upload?
There is no restriction in place except that any storage consumed beyond that provided by the base offering may have an additional monthly charge associated with them.
41.What types of files can I upload / post to the site?
The only files restricted are those ending with the following extensions: .asa, .asp, .ida, .idc, .idq. Microsoft reserves the right to add additional file types to this listing at any time. Also, no content that violates the terms of service may be uploaded or posted to the site.
42.Can SharePoint be linked to an external data source?
SharePoint data can be opened with Access and Excel as an external data source. Thus, SharePoint can be referenced as an external data source. SharePoint itself cannot reference an external data source.
43.Can SharePoint be linked to a SQL database?
This is possible via a custom application, but it not natively supported by SharePoint or SQL Server.
44.Can I customize my Windows SharePoint Services site?
YES! Windows SharePoint Services makes updating sites and their content from the browser easier then ever.
SharePoint includes tools that let you create custom lists, calendars, page views, etc. You can apply a theme; add List, Survey and Document Library Web Parts to a page; create personal views; change logos; connect Web Parts and more.
To fully customize your site, you can use Microsoft FrontPage 2003. Specifically, you can use FrontPage themes and shared borders, and also use FrontPage to create photo galleries and top ten lists, utilize standard usage reports, and integrate automatic Web content.
45.Will Microsoft Office SharePoint Server 2007 run on a 64-bit version of Microsoft Windows?
Windows SharePoint Services 3.0, Office SharePoint Server 2007, Office Forms Server 2007, and Office SharePoint Server 2007 for Search will support 64-bit versions of Windows Server 2003.
46.How Office SharePoint Server 2007 can help you?
Office SharePoint Server 2007 can help us:
Manage content and streamline processes. Comprehensively manage and control unstructured content like Microsoft Office documents, Web pages, Portable Document Format file (PDF) files, and e-mail messages. Streamline business processes that are a drain on organizational productivity.
Improve business insight. Monitor your business, enable better-informed decisions, and respond proactively to business events.
Find and share information more simply. Find information and expertise wherever they are located. Share knowledge and simplify working with others within and across organizational boundaries.
Empower IT to make a strategic impact. Increase responsiveness of IT to business needs and reduce the number of platforms that have to be maintained by supporting all the intranet, extranet, and Web applications across the enterprise with one integrated platform.
Office SharePoint Server 2007 capabilities can help improve organizational effectiveness by connecting people, processes, and information.
Office SharePoint Server 2007 provides these capabilities in an integrated server offering, so your organization doesn't have to integrate fragmented technology solutions itself.
What are the features that the portal components of Office SharePoint Server 2007 include?
The portal components of Office SharePoint Server 2007 include features that are especially useful for designing, deploying, and managing enterprise intranet portals, corporate Internet Web sites, and divisional portal sites. The portal components make it easier to connect to people within the organization who have the right skills, knowledge, and project experience.
47.What are the advanced features of MOSS 2007?
* User Interface (UI) and navigation enhancements
* Document management enhancements
* The new Workflow engine
* Office 2007 Integration
* New Web Parts
* New Site-type templates
* Enhancements to List technology
* Web Content Management
* Business Data Catalog
* Search enhancements
* Report Center
* Records Management
* Business Intelligence and Excel Server
* Forms Server and InfoPath
* The “Features” feature
* Alternate authentication providers and Forms-based authentication
48.What are the features of the new Content management in Office SharePoint 2007?
The new and enhanced content management features in Office SharePoint Server 2007 fall within three areas:
* Document management
* Records management
* Web content management
Office SharePoint Server 2007 builds on the core document management functionality provided by Windows SharePoint Services 3.0, including check in and check out, versioning, metadata, and role-based granular access controls. Organizations can use this functionality to deliver enhanced authoring, business document processing, Web content management and publishing, records management, policy management, and support for multilingual publishing.
49.Does a SharePoint Web site include search functionality?
Yes. SharePoint Team Services provides a powerful text-based search feature that helps you find documents and information fast.
50.Write the features of the search component of Office SharePoint Server 2007?
The search component of Office SharePoint Server 2007 has been significantly enhanced by this release of SharePoint Products and Technologies. New features provide:
* A consistent and familiar search experience.
* Increased relevance of search results.
* New functions to search for people and expertise.
* Ability to index and search data in line-of-business applications and
* Improved manageability and extensibility.
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